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create your database
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Demo Database
Create your database A new Database can be created by using the "Database New" function in the File menu.
Then some category folders can be added to the Database tree. The icon and text of the folders can be customized. When some category folders have been inserted, you can start adding documents. When a new Database is created, the File/Save as.. menu item must be used to assign a new name to the Database file.
Create a multipage PDF from JPG images
You must use the Multipage PDF window. All instructions are in the "useful tools" pages of the manual.
Read in the "add document" pages of the manual how to do.
Acquire and archive images from a scanner or from a digital camera
Once that a Database tree has been created, a single page can be acquired from a scanner as described in the "add document" pages of the manual.
Multiple pages can be acquired from an ADF scanner or from a digital camera.
Compute and plot an account balance The use of this function assumes that the Database tree contains nodes associated with money information. These nodes contain also calendar date information. It is assumed that the nodes corresponding to incomes contain a POSITIVE money value and those associated to expenses contain a NEGATIVE money value. When
the Money Balance Graph button
Press the "Refresh" button or the "This Year J-D" button to plot the values. This
function allows to compute and plot your money account
balance, incomes and expenses. Only the marked nodes
containing money information will be plotted.
Graph
commands: By pressing the "This Year J-D" button, the plot range is automatically set to the current year, from January 1 to December 31. The total balance, total incomes and total expenses values are then computed and visualized. A snapshot of the graph can be saved to disk as image.
URLs can be archived by means of the internal web browser. Read in the "useful tools" pages of the manual how to do.
Search documents and create a report The search tool allows to find documents or nodes in the Database tree. The nodes found are marked in the Database tree.
The report tool creates an HTML printable Report of the marked nodes. The mark/unmark of the nodes can be performed manually on the Database tree or generated by a search.
The complete procedure for creating and managing Invoices is described in the "invoice and special folders" pages of the manual.
Demo Database
A demonstrative Database is included in the setup package. This database is called "DemoDatabase". When the DemoDatabase is loaded, some node properties are automatically adjusted, in order to allow the file links to work, independently from the installation path of the program. Invoices included in the DemoDatabase use the COMMA setting. Also some other parameters of the program are automatically preset at the first run of the program, to simplify the use of the program (Database autoload, some default paths,..). Anyway all these settings can be changed at any time by the user. The main limitation of the demonstrative version of the software is that the database cannot be saved. Any other operation is allowed: you can add documents to the Database, create multipage PDF files, acquire from the scanner, etc...
Acrobat Reader versions, hidden windows ARkeeper can use its internal PDF viewer or the standard (freeware) Acrobat Reader program (called here external viewer). In both cases Acrobat Reader MUST be installed on your system. There are differences between the behavior of version 4 or 5 of Acrobat Reader and the new version 6 (now called Adobe Reader). ARkeeper MUST know which version is installed on your computer. In simple words, if you have installed Acrobat Reader version 4 or 5, the internal viewer can be used (this is recommended), but if you have installed the new Adobe Reader version 6 it is necessary to use the external viewer. At the first run of ARkeeper an autoconfiguration test on your installed version is performed. The version of the installed Acrobat Reader can be changed at any time by pressing the "Update" button (Settings window / PDF View section) or by relaunching the autoconfiguration test (see the Help menu). When the external viewer is used, sometimes it may happen that the opened PDF file is not in foreground, (this should not happen too frequently). In this case just press the Acrobat icon on the Windows taskbar to view the file.
When a new node is added to the Database tree, it may happen that the node text is “no text”, even if another name had been given by the user in the "Add Document" window. This can be ignored: the node name is correctly assigned and will be refreshed later on the Database tree.
This function is launched at the first run of the program. The purpose is to get information about the installed Acrobat Reader and Internet Explorer version. More information in the "settings and preferences" pages of the manual.
Dot and comma in currency file The
Decimal Separator box allows the selection between
the values "COMMA" and "DOT"
and informs about the program the decimal separator
symbol to be used. The preset is "COMMA". This
setting is useful to adapt the program to your country
and to your Windows international settings. The COMMA / DOT setting can be changed as described in the "settings and preferences" pages of the manual.
The Small Fonts / Large Fonts setting allows a (partial) adaptation of the program to the font setting of your operating system. Small fonts are used in 90% of Windows systems (this is the default Windows setting) and ARkeeper has been developed in compliance with this setting. Anyway some little adaptation is possible if your computer uses Large Fonts. The use of small fonts is, however, recommended! The Small Fonts / Large Fonts setting can be changed as described in the "settings and preferences" pages of the manual.
To hear MP3 and WAV audio files linked to Database nodes, the "Enable Audio preview support" must be enabled. The selected device driver must be of "Directsound" type. These settings are described in the "settings and preferences" pages of the manual.
When a folder node is selected in the Database tree, a thumbnail list of all children nodes is visualized. By clicking on a thumbnail of a document, the corresponding document will be selected and visualized.
The Currency Conversion Rates table used by the program is in the Settings window. These values can be edited by the user. More information are in the "settings and preferences" pages of the manual.
The values can be changed also by editing directly the ASCII file Changes.ini. Remember to use the correct decimal separator (see above). The format of the file is the following (here comma is used as decimal separator): [DecimalSep] [VarCurrencies] CurrActive2=1 CurrActive3=1 [...]
If the use of some functions (for example Invoice Check or Create Invoice) causes an error, try going to Windows International Settings (from Windows Control Panel), Date section, select the dd/MM/yy or the MM/dd/yy short date format and press apply. If the short date example field in the International Settings control panel shows a correct date, the problem should be resolved also in ARkeeper.
Automatic check for update and internet connection The
program (only the full version) automatically check
for an updated version on internet at every run.
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is pressed, the following window is shown:
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to close the Adobe Reader or simply click on
a folder node on the Database tree.
